Privacy Notice

This Privacy Notice explains how BEECLAT collects, uses, shares, and retains personal information when you use the Service. It is part of your agreement with us, together with the Terms of Use.

If you do not agree, do not use the Service. Candidates, Advisors, school partners, and visitors are all covered, except where we say otherwise.

We collect:

• Account data: name, email, password (hashed), role (candidate or advisor), candidate number, and sign-in events. When a candidate or advisor account is created, we email beester@beeclat.com the username and the account type.
• Messages you send through Contact or technical support, including your name, email, phone if you gave one, and the message. We email that information to beester@beeclat.com. Opening the message on the staff desk marks it opened.
• Mobile number, only if you opt in to session text reminders. This number is for texts about a request that is still waiting and about a confirmed mock. It is never placed on a CV.
• Profile and career data you choose to give: headline, target roles, experience, education, skills, timezone, LinkedIn URL, and imported LinkedIn or CV text.
• Applications log entries you type: the place, the position title, the date you applied, a pasted job posting, an attached posting file, interview dates and times, the names and notes you add, and which checklist items you marked done. A file is stored for you. We do not read a PDF, a Word file, or a screenshot to fill the row. A link you save is stored so you can open it. We do not sign in to that site. We do not collect this from employers.
• The position and level you save for an Advanced module, the questions and quiz written from them, and the coach recording of that module.
• Files you upload, such as a CV or a printed LinkedIn PDF. Do not include a home street address or personal phone number on those files. Give a mobile number for texts on Account if you want session reminders.
• Billing data: plan, invoices, last four digits and brand of a card, and processor references. Full card numbers are handled by Stripe, not stored by BEECLAT.
• Donation data if you give through BEECLAT Gives: name, email, gift amounts, whether you covered the card fee, optional note, anonymous flag, receipt number, and payment-processor references.
• Session data: bookings, attendance, written feedback, messages, and, where enabled, recordings or transcripts.
• Technical data: device, browser, IP address, approximate location derived from IP, cookies, and log files.

We use personal information to:

• Create and secure your hive or advisor desk.
• Match you with Advisors and run checkout, subscriptions, and credits.
• Deliver mocks, Résumé (CV) studio, modules, a tailored Advanced module, Advanced Analysis, the applications log, and written feedback.
• Parse optional LinkedIn or CV uploads so you type less.
• Prevent fraud, abuse, and failed payments.
• Improve matching, quality, and safety, including with BEECLAT intelligence, which is powered by Grok from our partner xAI.
• Tell our operations desk when a candidate or advisor account is created, when an advisor submits an application, and when you write through Contact or technical support.
• Send service email (receipts, schedule changes, security, donation receipts and later campaign reports). If you check the optional session-text box when you sign up, apply, or on Account, advisors also receive one text when a new request arrives, with a sign-in link. We send about one text a day while a mock request is still waiting, until it is accepted or declined, and about two texts per confirmed mock: one about an hour before, and one about five minutes before start. That box starts unchecked and is not required to use BEECLAT. Message and data rates may apply. Reply STOP to opt out, or turn texts off on Account. Help: https://beeclat.com/help. We do not text a number that has not opted in, and we do not sell that number.
• Comply with law and enforce the Terms.

We use personal information only to operate BEECLAT. That covers your account, interview practice, coaching, pay, safety, and the legal duties that come with that work. We do not use it for any other purpose. We will not sell your personal information to any third-party company, now or in the future, for money or for any other benefit. We do not give it to vendors so they can market their own products to you. If you allow performance cookies, Google Analytics may count visits. If you allow targeting cookies, Google Ads and LinkedIn may measure whether an ad led to a sign-up or a purchase. Those tags stay off until you allow them.

BEECLAT intelligence is the name of our optional automated tools. BEECLAT intelligence partners with xAI. Those tools are powered by Grok, xAI’s model. We may send limited profile text, a document you upload, a practice answer, or a photo you ask us to polish to xAI so Grok can extract experience, suggest Advisors, polish a headshot you request, draft practice aids, or return Advanced Analysis on an Advanced module answer. That processing is only to provide the feature you asked for. Do not put secrets, passwords, health diagnoses, government ID numbers, or another person’s private information into uploads or answer boxes.

If you open Advanced, we send the position and level you saved, not your full profile, to xAI so Grok can write that module: 25 questions, an 8-question quiz, and the coach script. The coach reads the title and the question only. There is no model answer and no hint on the slide. A stronger version appears only inside Advanced Analysis, and only if you ask for a review. We store the module on your account only while training modules are included. We then send that script, not a recording of your voice, to xAI to make the coach audio, and we store the audio so the lesson can play it. When training modules are no longer included — a subscription ends, the account is deactivated or deleted, a school campaign or courtesy access ends, or access stops for any other reason — we delete that module and its coach recording. We do not keep them. If training modules are included again, a new module is written when you open Advanced. Typed answers you submit for Advanced Analysis are sent only for that review. This content is practice, not a hiring file and not a decision that you were accepted or rejected.

When you use BEECLAT intelligence, the question, your typed answer, your field, the CV fields you saved, or the file you submitted may be sent to xAI for that request only. xAI is a processor for that request, not a party to your account. Short notes that come back may be stored on that lesson, review, or build. They are not a hiring file and not a decision that you were accepted or rejected. If a field is already clear, the note may congratulate the work instead of repeating it. An individual mock, Deluxe, and Premium include Smart Advisor matching. For a match we may send limited profile text to xAI so it can suggest 3 advisors. That tool can be used twice in the calendar month. The suggestions are a convenience, not a hiring decision. Limits, and what we do not promise about the model, are in Section 10 of the Terms of Use.

To transcribe a live mock, we send that session’s audio to xAI while the mock is going. xAI returns the transcript and may not sell the audio, keep it for its own marketing, or use it for any other customer. We do not send a recording or a transcript to xAI for any other reason. That processing is not a sale of your information.

We will not sell your personal information to any third-party company, now or in the future, for money or for any other benefit. We do not share it for their marketing or for targeted ads. We share it only as needed to run the Service. A company that does a job for us, such as taking a payment, running a video room, sending an email or a text, or writing a transcript, receives only what that job needs. That company may not sell it or use it for its own marketing. That sharing is not a sale.

• Advisors you book, so they can prepare and write feedback. They must not use your materials off-platform except for your session.
• Payment processors (Stripe) to complete a charge.
• Zoom Video Communications, Inc., our video partner, to run live mock rooms and advisor introduction recordings and to save the cloud recording. Zoom receives the camera, microphone, and recording for that room only. We do not authorize Zoom to sell that content, use it for its own marketing, or train a model on it. Zoom’s Privacy Statement also applies: https://www.zoom.com/en/trust/privacy/privacy-statement/.
• Infrastructure, email, and SMS processors, and xAI, which writes a mock transcript and powers BEECLAT intelligence with Grok. Each may use the data only for the job we asked for, and may not sell it. Session texts, if you opted in, are sent through Twilio.
• Lawyers, accountants, and insurers, only when they need the information to advise or insure BEECLAT, and only under a duty to keep it confidential.
• If we sell or reorganize BEECLAT itself, the records may transfer with the business. That is not a sale of a mailing list or of private files. The buyer must keep these same limits, including the promise not to sell personal information.
• Law enforcement or others when we believe disclosure is required by law or to protect someone from serious harm.
• Our operations mailbox, beester@beeclat.com, for a new-account notice (username and account type), for a submitted advisor application (name, email, phone, title, and fields), and for a Contact or technical-support message you sent.
• The named Campus Alliance partner, for a certificate that desk bought or assigned, and the student email that receives it. Section 16 describes that record. We do not receive or share a school roster.

Staff (“Beesters”) may access accounts to operate billing, safety, and support.

A live mock is recorded only after both people accept the statement in the room. The file shows both people and both voices. Each microphone is kept so the transcript can name who spoke. The transcript is written during the mock, in short stretches, so it is ready for the feedback report when the room closes.

The candidate can replay the recording and read the transcript. The advisor can read the transcript and play each part of the recording on the feedback report. A reopen is the next part. Beesters can open the recording, the transcript, and the report for that session. No one else can. They are not public.

We use a recording and a transcript only to run that mock, write and check the feedback, keep the session safe, and answer a dispute or a legal duty. We do not use them for advertising, and we do not use them to train a model for any other company.

The audio is sent to xAI only so the transcript for that session can be written. xAI may not sell that audio or use it for its own marketing. Sending it for the transcript is not a sale.

Live mock rooms run on Zoom, our video partner. The camera, microphone, and cloud recording for that room are processed by Zoom so the session can run and the file can be saved. We do not authorize Zoom to sell that video or audio, use it for its own marketing, or train a model on it. Zoom’s Privacy Statement also applies: https://www.zoom.com/en/trust/privacy/privacy-statement/. After the recording is transferred to BEECLAT, the retention rules in this section apply. BEECLAT does not control Zoom’s systems.

We will not sell a recording, a transcript, or any other private information to any third-party company. Not for money. Not for any other benefit. Not now, and not later.

We keep the recording for one year. If you downgrade your subscription, it stays until that one-year date. If you cancel your subscription and do not downgrade, we delete it when that cancellation takes effect. A single mock with no subscription is kept for one year. We may keep a recording or a transcript longer only while a dispute, a fraud check, or a legal hold is open. Profile photos, introduction videos, and government ID are not session recordings.

Texas generally allows a recording when one party consents. Some other states require every party to consent. Both people accept before this room records. Do not record the session on your own device.

CVs often contain more personal data than we need. You agree not to upload a home street address on a CV. A phone number belongs only in the builder, if you choose to add one, not in a file you upload for review. If you want session text reminders, add a mobile number on Account and opt in there. If you upload a street address, we may delete or redact the file.

A build stores the profile fields you already saved, the extra fields you type for that build, including an optional phone and your email, and each Word file the builder finishes, so you can return, ask for field notes, and download a file again. Opening a kept file does not use another build. Those fields may be sent to xAI only for a note you requested. We do not email the file. The build form does not collect a street address. Basic, Deluxe, Premium, a Résumé (CV) studio purchase, and a Potential CAP campaign use this same builder and the same storage. A plan and a campaign do not create a written-review credit. A studio purchase does. A written review is stored as two files: a feedback report and a draft CV written from that feedback. The HR professional approves both. We do not email them. The builder and the written review follow résumé practices US hiring teams expect, including guidance the Society for Human Resource Management (SHRM) publishes. SHRM has not reviewed, certified, or endorsed BEECLAT, and we are not affiliated with SHRM. SHRM is a trademark of its owner. We mean ordinary practice: results you can explain, a headline aimed at the role, about one or two pages, and leaving off a photo, age, marital status, or a street address. This is not a promise that an employer will accept the file, and it is not a guarantee of an interview.

We will not sell sensitive data, so we do not post a notice that we may sell it. Categories we may hold, and how you can ask about them, are in Section 10.

After you are approved to coach, onboarding asks for a clear photograph or scanned PDF of your current U.S. driver’s license or state ID. We use it only so an admin can match that ID to the introduction video from your application. It is not part of the application.

The file is stored with your advisor account after onboarding. It is not published on Find advisors, is not emailed to candidates, and is not sent to BEECLAT intelligence or to xAI. Only an admin can open it.

On a phone you may take the photo during onboarding. On a computer you upload a file. You can replace it until an admin accepts it. We keep it while the advisor relationship is open, and for a limited time afterward if we need it for fraud, safety, or a legal hold. You may ask us to delete it by emailing legal@beeclat.com. We may need to keep a copy if the law requires it or if a review is still open.

If the advisor file is canceled under the 30-day unfinished-file rule in the Terms, this photograph is deleted with that profile, except for a copy we must keep under Section 9.

If you apply to coach, you record a short video of yourself in our studio before you submit. You introduce yourself and answer the questions shown on the screen. You may record again as many times as you want. When a new recording saves, the previous recording is deleted. The recording you submit is part of your application.

The camera uses the same advisor studio look as a live mock: your image is cropped and placed on the BEECLAT advisor background. The recording is made with Zoom, our video partner. Zoom processes the camera and the cloud recording for that take. We do not authorize Zoom to sell that video, use it for its own marketing, or train a model on it. Zoom’s Privacy Statement also applies: https://www.zoom.com/en/trust/privacy/privacy-statement/. After the file is transferred to BEECLAT, Beesters play it only to decide whether to approve your application. It is not published on Find advisors, is not shown to candidates, and is not sent to BEECLAT intelligence or to xAI.

We keep the video while the application and advisor relationship are open, and longer if we need it for fraud, safety, a dispute, or a legal hold. You may ask us to delete it by emailing legal@beeclat.com. We may need to keep a copy if the law requires it or if a review is still open.

If the advisor file is canceled under the 30-day unfinished-file rule in the Terms, this video is deleted with that profile, except for a copy we must keep under Section 9.

If you coach, we collect the bank name, the name on the account, the account type, the routing number, and the account number so we can pay you by ACH. The routing number and the account number are encrypted before they are saved. Those numbers stay in your advisor file. Beesters who run payroll can see them. They are not published, not shown to candidates, and not sent to BEECLAT intelligence or to xAI.

You may replace that account from Account on your advisor desk. We email a one-time security code to the email on the account. The new account is not saved until you enter the code. We keep a record of the change: the date, the bank name, the account type, and the last four digits of the old and new account. Full numbers stay only on the current pay file. If you did not request a change, do not enter the code, and email legal@beeclat.com.

We keep bank details while the advisor relationship is open, and longer if we need them for a pay dispute, tax, fraud check, or legal hold.

We use strictly necessary cookies and similar storage for sign-in, load balancing, security, and remembering this choice. In some preview environments a sign-in token is kept in session storage because third-party cookies are restricted. Clearing site data will sign you out.

Optional cookies (performance, functional, and targeting) stay off until you allow them in Cookie settings, also called the Privacy Preference Center. You can change that choice anytime from the footer. If you allow performance cookies, Google Analytics may count visits. If you allow targeting cookies, Google Ads and LinkedIn may measure whether an ad led to a sign-up or a purchase. Those tags do not load unless you allow the matching choice. We do not sell personal information.

If you cancel a subscription during a period you already paid, we do not give a partial refund for the days left. You keep that period. We keep the billing record of it for tax, disputes, and legal holds. The next renewal is not charged.

We keep account, billing, and session records for as long as the account is open and for a reasonable period afterward for tax, dispute, and legal holds. You may request deletion as described below; some records must be kept if the law requires it.

The applications log stays on the account while the account is open. It holds the jobs, posting files, interview times, stories, questions, and checklist marks you typed. We do not sell that log, and we do not send it to xAI. When the account is deleted, we delete the log with it, except a copy required for tax, fraud, safety, a dispute, a backup, or another legal duty.

A tailored Advanced module, including its questions, quiz, and coach recording, is kept only while training modules are included. When they are not, we delete that module and recording from our storage. Billing and tax records are not deleted with it. If training modules are included again, a new module is written when you open Advanced.

An advisor application that stays unfinished through onboarding is not kept. About 30 days after the application or advisor account was opened, and only after a notice sent about three days before, we cancel the application and delete the unfinished advisor profile. That includes the application, onboarding answers, introduction video, and government ID photograph tied to that file. We do not use this clock to delete an Advisor who has finished onboarding, gone live, been booked, or been paid, or a file that is in our review, on a waitlist, or declined. A candidate account on the same login is not deleted. We may keep a short record that the file was deleted, plus any copy required for tax, fraud, safety, a dispute, a backup, or another legal duty. A backup is not used to put the advisor profile back, unless a legal duty requires it.

Passwords are stored only as a one-way hash. We cannot read a password back, and a database copy does not contain a password that can be typed in. A Social Security number, an employer identification number, and a bank routing or account number are encrypted with AES-256-GCM before they are saved. Staff who send pay can open a bank number only for that job. Full card numbers are handled by Stripe and are not stored by BEECLAT. Access to these files is limited to people who need them for the work. We do not share this information with third-party vendors for marketing, and we do not use it for anything other than running BEECLAT. No method of transmission or storage is completely secure. You are responsible for keeping your password private.

If you live in Texas, you may ask us to confirm whether we process your personal data, to access it, to correct inaccuracies, to delete it, and to receive a portable copy. You may opt out of a sale of personal data, of targeted advertising, and of profiling used for a decision that produces a legal or similarly significant effect. We do not sell personal data, including recordings, transcripts, and other sensitive data, and we will not sell it in the future. We do not sell personal data for targeted advertising. If you allow targeting cookies, Google Ads and LinkedIn may measure whether an ad led to a sign-up or a purchase, and you can turn that off in Cookie settings. We do not use profiling for those decisions. California residents may make the same access, correction, deletion, and copy requests, and may ask us to limit our use of sensitive personal information to the purposes in this Notice.

Email legal@beeclat.com from the address on your account and say what you want. We verify the request and respond within 45 days. If we need more time, we will tell you within that period and may take up to 45 more days. If we deny the request, reply to that email to appeal. We answer an appeal within 60 days. If we deny the appeal, we will tell you how to contact the Texas Attorney General. An authorized agent may be asked for proof of authority. We will not discriminate against you for asking.

Sensitive data we may hold is limited. After an advisor is approved, onboarding may include a photo of a driver’s license or state ID so an admin can match it to the introduction video. That photo is not part of the application. We do not run that image, a headshot, or an introduction video through a biometric identification system, and we do not sell them. A mock recording includes voice and, for a candidate, camera, only after you accept the recording statement. We do not use it to identify you biometrically. We do not ask for a health diagnosis, race, religion, citizenship, precise GPS, a Social Security number from a candidate, or information from a child. Candidates are not asked for a government ID during ordinary signup.

The Service is for adults. We do not knowingly collect personal information from children under 18. If you believe a child used the Service, contact legal@beeclat.com and we will delete the account.

We operate in the United States. If you use the Service from another country, you understand your information will be processed in the United States, which may have different privacy laws than your home country.

We may update this Privacy Notice. The “Last updated” date will change. Material changes will be posted on the Service or emailed when required. Continued use after the effective date is acceptance.

Privacy and legal requests: legal@beeclat.com. BEECLAT operates from Texas, United States. If we designate a formal registered agent or mailing address, it will be listed on this page.

If you donate through BEECLAT Gives we keep your name, email, amounts, fee choice, and receipt so we can thank you, send the summer campaign report, and keep an honest ledger. Admins use this data to export reports. We do not publish your name on the public tracker. If you mark the gift anonymous, staff still see the email so we can send your receipt and the campaign report, but we will not list your name on internal donor-facing summaries we share outside the company.

Payment card numbers are handled by Stripe, not stored by BEECLAT. Donation records are kept as long as needed for accounting, fraud prevention, and campaign reporting.

If a school asks to join, or asks a question, we keep the name, email, school, position, and message sent through the partners page. We use them to reply and to decide whether to confirm the school. Those notes go to connect@beeclat.com.

If we open a partner desk, we keep the school name, the confirmed .edu domain, the named person’s name and email, the password in hashed form, sign-in events, and password-reset codes. A reset code is emailed to the desk address and expires in 10 minutes. We do not ask the school for a list of students.

When the desk buys or assigns a certificate, we keep the product, the amount, the payment reference handled by Stripe, the code, the student email it was sent to, the dates it was bought, sent, changed, and redeemed, and copies of the notices to the student and the partner. The named partner can see that record on the desk. The student sees their own code and account. We do not publish the student email. If the partner changes the email before redemption, we keep both addresses so the earlier one can be told the code no longer works and to contact career services.

A student or faculty member who uses a confirmed school email must enter a one-time code sent to that address before the account is created. We use that check to apply the CAP price and to match a certificate to the assigned address. If the address later stops being a school email at a confirmed domain, we keep the change so the next renewal uses the price that then applies.

We keep partner and certificate records while the school is on the program, and afterward for tax, payment disputes, fraud checks, and legal holds. We do not sell this information. We share it with Stripe to take the school’s payment, with email processors to send codes and assignment notices, and with staff who run the desk. We do not send a school’s student list to BEECLAT intelligence or to xAI, because we do not collect one.